Coordination note: We help organize records and route them to suitable hospitals. Hospitals decide whether they can review, accept, or schedule the case.
1. Identity & travel basics
- Passport name, nationality, passport validity, and date of birth
- Current country of residence and preferred contact language
- Estimated travel window and expected stay length
- Whether a family member may travel with you
2. Core medical records
- Main diagnosis or the current diagnostic question
- Recent consultation notes, discharge summaries, and operative notes if relevant
- Pathology reports, lab reports, and treatment timeline
- Current medication list and allergy history
3. Imaging and files
- MRI, CT, PET-CT, ultrasound, or X-ray reports
- Image files or cloud links if the hospital may need to review scans directly
- Pathology slide availability if a second review may be needed
- Clear file dates so doctors understand what is current
4. Your practical goals
- Do you want diagnosis, surgery planning, treatment continuation, or follow-up?
- Do you prefer public international department or private international care?
- Do you need English support, translation, visa help, or an escort?
- Are budget, speed, privacy, or expert level your top priority?
What hospitals usually want first
For the first review, most hospitals do not need every record you have ever received. They usually want a short, current, decision-useful package.
- A concise case summary with the key question
- The most recent and relevant reports
- Imaging or pathology only when clinically important
- Clear travel timing and whether the case is urgent
- Your preferred hospital route if you already have one
Suggested order of preparation
Gather
Collect the newest records first, then add older records only if they materially explain the case.
Sort
Separate diagnosis, treatment history, labs, imaging, and pathology into labeled folders.
Summarize
Write a short patient summary with symptoms, diagnosis status, and what you need from the hospital.
Check gaps
Confirm whether anything critical is missing, such as pathology, medication history, or recent imaging.
Submit
Send the organized package for coordination and hospital routing.
Common intake mistakes
- Sending many screenshots without dates or context
- Sharing only conclusions but not the actual report pages
- Omitting the treatment history or current medications
- Forgetting to say whether the visit is urgent or elective
- Not clarifying whether a companion, visa support, or translation is needed
Reminder: Record preparation improves coordination efficiency, but it does not guarantee acceptance, appointment timing, or treatment eligibility.
Need help organizing your case?
If you want help structuring your records for hospital matching, we can support the non-clinical intake process and explain what is usually missing before submission.